Record List

Record List

The name of the table is displayed in the top left corner. The data records listed are according to the selection /search criteria or random. The display of each column and the number of lines per screen can be customized.

General

Display of a table is divided into:

1. Table Name
2. Menue
3. Toolbar
4. Search Fields
5. Column Headings
6. Records
7. Footer

Menu Bar

The Menu Bar contains all available commands to edit a table.

Tool Bar

The Tool Bar contains icons for several important commands. Hover the mouse over an icon and the text information for this command will be displayed.

Table Search fields

One or more fields can be used for a search. The search term and the search criteria can be edited directly in the search fields. You can determine if all search criteria have to be fulfilled (by default, Boolean operator AND) or just one of them (Boolean operator OR). The Boolean operator is controlled with the setting Global “and/or” (Edit -> Search). The start the search press ‘Enter’.

Additional functions, which are only available when activated for a table field, by the ADMIN. Select search – click on the arrow in the search field, a drop down list of field contents will be shown. Select the field content you are looking for. Fast search – enter 2 or more digits and a drop down list of field contents containing this string will be shown. Click on the result you are looking for and it will appear in your search field. Use Shift and Click to open the corresponding data record.

Available search criteria

Greater than or equal to	>=	Only numbers and dates
Does not equal	<=	Only numbers and dates
ungleich	!=	Only numbers
Blanks	#NULL#	NULL all capital letters
Not Blanks	#NOTNULL#	NOTNULL all capital letters

Possible formats for date:

Date and time	01.05.2011 10:25	tt.mm.jjjj hh:mm
Date	01.05.2011	tt.mm.jjjj
Date	01 may 2011	tt monat jjjj (month – no capital letter, with or without space possible)
Year	2011	jjjj
Month of the year	05 2011	mm jjjj
Calender week	KW24 2011	Kalenderwoche yyyy
Calender week	KW 24	Kalenderwoche des aktuellen Jahres

See also EDIT->SEARCH

Table Column Header

Change Column Width

Click next to the text in the column header. The mouse pointer changes to an arrow, which is delimited to the right with a vertical stroke. Keep left mouse button pressed and change the column width by moving the mouse left or right. To make this change permanent, press Enter or click the Save Icon.

Change Column order

Click in the text in the column header. The mouse pointer changes to an arrow, which is delimited to the right with a vertical stroke. Keep left mouse button pressed and move the mouse to where you want to move the column. Move the mouse to the right. The green arrow shows that the column will be placed after the one indicated with the green arrow. Move the mouse to the left. A green arrow appears that shows that the column will be placed before the one indicated with the green arrow. To make this change permanent, press Enter or click the Save Icon.

Hide column

Unhide Column in Menu ->BEARBEITEN / AUSWAHL ZURÜCKSETZEN.

Sort

Click the arrow in the header and choose ascending or descending.

The black arrow next to the header indicates that the list has been sorted by this column.

Green arrow pointing downwards – sorted in ascending order
Green arrow pointing upwards – sorted in descending order

To sort also by other columns, press SHIFT and repeat as above. To undo a sort with several columns re-click on a column and sort or go to. ->BEARBEITEN / AUSWAHL ZURÜCKSETZEN

Display linked data records

To display also the linked data records, click on the ‘Group Selection’ icon (header line). Further details see Display Links in Record List.

Table Data records

Displayed data records can be edited, deleted and sorted. The view can be personalized. Check the Edit Menu in ‘Record View for further details Record list edit menu.

Table Footer

Displays:

• Number of hits
• Current page number displayed and total number of pages
• Number of rows displayed per page (can be adjusted by overwriting)

Horizontal scroll on the scroll bar at the bottom of the screen.

Scroll forward, backward, to the beginning or the end of the data records. Customize the number of rows that will be displayed per screen.

If the number of hit is displayed in red, click on the number of hits to show the actual number of data records as well as suggestions on how to proceed.

To avoid system overload, the admin defines the limit of data records handled simultaneously. To display a useful amount of data records (content and volume) and also to be able to control the rights for the different data, the admin can predefine the filter criteria.

In order to display a data volume that is meaningful to the content and volume, or to control the authorization for different data, the administrator can specify filter rules.